Section 1: Question 1.1 to 1.6 are for routine monthly secretariat support tasks
1.1: Organise, direct and oversee all monthly meetings
Details: Generating agenda, managing invitations, facilitating meeting, writing and distributing minutes for Advisory Group and Technical Working Groups.
Performance indicator: Effective meetings that run to schedule.
If opportunity for improvement in 1.1 is identified, please provide details
1.2: Process invoices for payment
Details: Gain approval from a minimum of two members of the EMESRT Advisory Group prior to processing for payment.
Performance indicator: Process followed and invoices paid.
If opportunity for improvement in 1.2 is identified, please provide details
1.3: Monitor annual budget and raise any red flags with EAG
Details: Present detailed information at monthly EMESRT Advisory Group Meeting.
Performance indicator: Monthly information provided to EAG.
If opportunity for improvement in 1.3 is identified, please provide details
1.4: Act as the primary contact between EMESRT and industry
Details: Manage email traffic for enquiries@emesrt.org and secretariat@emesrt.org email accounts.
Performance indicator: Number of contacts and response time.
If opportunity for improvement in 1.4 is identified, please provide details
1.5: EMESRT promotion and stakeholder management
Details:
- Coordinate and actively participate in writing of content for website and LinkedIn page
- Manage website WordPress site and LinkedIn profile
- Maintain stakeholder contact list
Performance indicator: Log of activities maintained for periodic EAG review.
If opportunity for improvement in 1.5 is identified, please provide details
1.6: Support for managing EMESRT assets
Details: Update inventory and maintain assets. Asset register available on the EMESRT
Microsoft 365 list site.
Performance indicator: Up to date asset register.
If opportunity for improvement in 1.6 is identified, please provide details
Section 2: Question 2.1 to 2.9 are for rise and fall of secretariat support tasks, ie. periodic or campaign driven
2.1: Organise and facilitate non routine meetings of the EMESRT Advisory Group and the Technical Working Groups
Details: For ad hoc meetings Generating agenda, managing invitations, facilitating meeting, writing and distributing minutes.
Performance indicator: Effective meetings that run to schedule.
If opportunity for improvement in 2.1 is identified, please provide details
2.2: Distribute annual membership invoices
Details: Follow up on any outstanding fees in accordance with the Membership Agreement.
Performance indicator: Annual membership fees paid.
If opportunity for improvement in 2.2 is identified, please provide details
2.3: As required coordinating face to face EMESRT Industry workshops
Details: For multi-day workshops:
- Identifying and securing appropriate venue
- Organising AV equipment
- Drafting workshop schedule
Performance indicator: Effective workshops that run to schedule.
If opportunity for improvement in 2.3 is identified, please provide details
2.4: Coordinate graphic design and writing services to the EMESRT Advisory Group as required
Details: As per EAG requirements.
Performance indicator: Successful delivery of EAG requirements.
If opportunity for improvement in 2.4 is identified, please provide details
2.5: Develop EMESRT project updates as required
Details: As per EAG requirements.
Performance indicator: Successful delivery of EAG requirements.
If opportunity for improvement in 2.5 is identified, please provide details
2.6: Coordinate EMESRT personnel attendance at events
Details: As required by the EAG.
Performance indicator: Successful attendance.
If opportunity for improvement in 2.6 is identified, please provide details
2.7: Organise the development and design of the EMERST marketing material and handouts
Details: As required by the EAG.
Performance indicator: Materials developed on time.
If opportunity for improvement in 2.7 is identified, please provide details
2.8: Maintain the EMESRT calendar of events and coordinate conference materials and participation in conjunction with EMESRT members
Details: As required by the EAG.
Performance indicator: Successful EMESRT member participation.
If opportunity for improvement in 2.8 is identified, please provide details
2.9: Other duties as required or requested by the EMESRT Advisory Group
Details: As per EAG requirements.
Performance indicator: Successful delivery of EAG requirements.
If opportunity for improvement in 2.9 is identified, please provide details
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