Section 1: Question 1.1 to 1.6 are for routine monthly secretariat support tasks
1.1: Organise, direct and oversee all monthly meetings
Details: Generating agenda, managing invitations, facilitating meeting, writing and distributing minutes for Advisory Group and Technical Working Groups.
Performance indicator: Effective meetings that run to schedule.
If opportunity for improvement in 1.1 is identified, please provide details
1.2: Process invoices for payment
Details: Gain approval from a minimum of two members of the EMESRT Advisory Group prior to processing for payment.
Performance indicator: Process followed and invoices paid.
If opportunity for improvement in 1.2 is identified, please provide details
1.3: Monitor annual budget and raise any red flags with EAG
Details: Present detailed information at monthly EMESRT Advisory Group Meeting.
Performance indicator: Monthly information provided to EAG.
If opportunity for improvement in 1.3 is identified, please provide details
1.4: Act as the primary contact between EMESRT and industry
Details: Manage email traffic for enquiries@emesrt.org and secretariat@emesrt.org email accounts.
Performance indicator: Number of contacts and response time.
If opportunity for improvement in 1.4 is identified, please provide details
1.5: EMESRT promotion and stakeholder management
Details:
- Coordinate and actively participate in writing of content for website and LinkedIn page
- Manage website WordPress site and LinkedIn profile
- Maintain stakeholder contact list
Performance indicator: Log of activities maintained for periodic EAG review.
If opportunity for improvement in 1.5 is identified, please provide details
1.6: Support for managing EMESRT assets
Details: Update inventory and maintain assets. Asset register available on the EMESRT
Microsoft 365 list site.
Performance indicator: Up to date asset register.
If opportunity for improvement in 1.6 is identified, please provide details
Section 2: Question 2.1 to 2.9 are for rise and fall of secretariat support tasks, ie. periodic or campaign driven
2.1: Organise and facilitate non routine meetings of the EMESRT Advisory Group and the Technical Working Groups
Details: For ad hoc meetings Generating agenda, managing invitations, facilitating meeting, writing and distributing minutes.
Performance indicator: Effective meetings that run to schedule.
If opportunity for improvement in 2.1 is identified, please provide details
2.2: Distribute annual membership invoices
Details: Follow up on any outstanding fees in accordance with the Membership Agreement.
Performance indicator: Annual membership fees paid.
If opportunity for improvement in 2.2 is identified, please provide details
2.3: As required coordinating face to face EMESRT Industry workshops
Details: For multi-day workshops:
- Identifying and securing appropriate venue
- Organising AV equipment
- Drafting workshop schedule
Performance indicator: Effective workshops that run to schedule.
If opportunity for improvement in 2.3 is identified, please provide details
2.4: Coordinate graphic design and writing services to the EMESRT Advisory Group as required
Details: As per EAG requirements.
Performance indicator: Successful delivery of EAG requirements.
If opportunity for improvement in 2.4 is identified, please provide details
2.5: Develop EMESRT project updates as required
Details: As per EAG requirements.
Performance indicator: Successful delivery of EAG requirements.
If opportunity for improvement in 2.5 is identified, please provide details
2.6: Coordinate EMESRT personnel attendance at events
Details: As required by the EAG.
Performance indicator: Successful attendance.
If opportunity for improvement in 2.6 is identified, please provide details
2.7: Organise the development and design of the EMERST marketing material and handouts
Details: As required by the EAG.
Performance indicator: Materials developed on time.
If opportunity for improvement in 2.7 is identified, please provide details
2.8: Maintain the EMESRT calendar of events and coordinate conference materials and participation in conjunction with EMESRT members
Details: As required by the EAG.
Performance indicator: Successful EMESRT member participation.
If opportunity for improvement in 2.8 is identified, please provide details
2.9: Other duties as required or requested by the EMESRT Advisory Group
Details: As per EAG requirements.
Performance indicator: Successful delivery of EAG requirements.
If opportunity for improvement in 2.9 is identified, please provide details
Other comments
Please add any other comments you would like to make, if any below.
